Outlook for Mac versions and the approximate release dates. In most cases, all Office for Mac applications will have the same version number. Office 2016 version and build numbers are also available at Version and build numbers of update channel releases. To check the Outlook build number in Outlook 2013 and newer, click on the File tab, then Office Account. Click About Outlook to see the full-sized About Microsoft Outlook dialog. In Outlook 2010, Help is on the File tab. In Outlook for PC, one can define various 'Contact Groups' (also known as 'Distribution Lists') of email addresses for quick mass mailing. Furthermore, they get propagated to the Exchange server if the account is an exchange account. The benefit is that the same user can have access to those same contact groups on another PC or Outlook Web Access (hereafter referred to as OWA). Outlook for Mac 2011 could not access them and neither can 2016. The app still cannot synchronize its contacts with that of the Exchange server. The text is underlined as usual when using HTML. This applies for both the body and signature. Here is a feature where Outlook trumps Apple Mail. Apple Mail has an issue with replying and maintaining the font choice shown in the original. One workaround that causes the least headaches is to use Plain Text. Unfortunately, doing so causes any embedded hyperlinks to be lost. A good example of this problem can be seen in signatures. Many organizations now have standard signature add-ons that are in fact hyperlinks to some information page. Apple Mail requires that the user add the link manually to replace what is lost in conversion, while Outlook does not. Schedules are gone. One use for email these days is to control one's voice mail account. These accounts, however, are typically stripped down IMAP accounts, with in most cases, only an Inbox. As a result, Outlook's insistence on having rules for Trash, Sent, Junk and Draft boxes cause sync errors every time the account is checked. A good example of this behaviour can be seen when using Cisco's Unity voice mail system. By contrast, neither Apple Mail nor Outlook for PC seem to suffer from these sync errors. Both however, seem to have their own quirks when it comes to corporate voice mail. Covering that topic will be left for a different article. Can now make use of user defined Exchange based categories. One very welcome change to Outlook for Mac is the ability to use categories defined by the user and propagated by the Exchange server. Mac Outlook users can now have access to categories they have created via Outlook for Windows, for example. What makes this an important feature is that so much of email sorting and selecting seems to be done via categories. ![]() ![]() The classic way of exporting mail based on a set of criteria (again mainly for archiving purposes) is via categories. POP accounts are still supported. POP is the 'grand daddy' of mail protocols and might still be in use somewhere, so it is a good thing to see it supported. However, it is NOT recommended as POP is an obsolete protocol. The two principal formats that Outlook seems to promote are Exchange (first and foremost), followed by IMAP. The preference can be seen during a manual account creation (via the 'Other Email.' Option), during which the account type defaults to IMAP. POP is available through a drop down menu: Does not seem to be able to access shared calendars seen by Outlook 2013 (PC). Shared calendars might be a problem. I have seen a case where the calendars are visible in both Outlook for PC and OWA yet when the same account is used in Outlook for Mac, access is denied with a message stating that permissions are not correct. The same problem is seen in Outlook 2011, so the problem seems to be a chronic one. The 'Subscribe to Public Folders' feature still works. The issue is that there is a different tool that many organizations use: the resource calendar model. A good example would be room bookings. Such calendars are deemed to be 'shared' in Mac Outlook speak and therefore fall prey to the aforementioned permissions trap. Multiple calendars can now be seen side-by-side, identical to Outlook for PC. Prior to the new version, viewing multiple calendars was at best a nuisance. Instead of showing the second calendar beside the first, Outlook 2011 would interleave them, creating an interface that was much harder to read. Conclusion The new Outlook for Mac seems to be an incremental improvement, rather than a radical re-engineering of the product. Exchange integration is at least as good if not better and the 'look & feel' aspect is linked more tightly to the PC offering. As noted above, there are still problem ares which need work.
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